Managing groups

What groups are for

Groups control what Members can see. They have no effect on Owners, Admins, or Org Editors - those roles already have full access to everything and groups cannot restrict them.

A Member starts with access to nothing. You use groups to grant them access to specific maps and data. This means you can invite someone as a Member, put them in a group that covers only two maps, and they will only ever see those two maps - nothing else in the organization.

Use groups when you want to:

• Invite a contractor or external collaborator with access to only the maps they need.
• Give a field team read-only access to a specific set of maps without exposing the rest of your data.
• Separate different teams so each sees only what is relevant to them.

Do not expect groups to restrict Owners, Admins, or Org Editors. If you need to limit what someone sees, invite them as a Member and use groups to grant access. If they already have a higher role, groups will not reduce their access - you would need to change their role first.

How groups work

Each group has two things:

• A permission level - Read (view only) or Edit (create and modify).
• An access list - the specific maps, feature layers, and data sources the group can reach.

A Member in a group can see and interact with every resource on that group's access list, at the permission level the group has. If a Member is in multiple groups, they get the highest permission level across those groups for any given resource.

Creating a group

1. In the Groups panel, click New group.
2. Enter a name (e.g. "Field Team" or "Reviewers").
3. Choose a permission level:
   • Read - members can view maps and data but cannot edit anything.
   • Edit - members can create and modify maps, feature layers, and data sources.
4. Click Create group.

Adding members to a group

1. Click Manage on a group to open it.
2. Go to the Members tab.
3. Members already in the group appear under Current members. Click Remove to take someone out.
4. Members eligible to be added appear under Add members. Click Add next to a name.

Owners, Admins, and Org Editors do not appear in the add list because they already have full access.

Inviting directly into a group

You can generate an invite link that adds someone to the organization and into a specific group in one step.

1. Open a group and go to the Members tab.
2. Click Generate link under Invite to this group.
3. Copy the link and send it. When the recipient joins, they become a Member and are immediately added to the group.

Controlling map access

1. Open a group and go to the Maps tab.
2. Each map shows a Has access or No access badge.
3. Click Grant or Remove to toggle access for that map.

Changes take effect immediately.

Controlling data access

1. Open a group and go to the Data tab.
2. Feature layers and data sources are listed separately, each with their own access toggle.
3. Click Grant or Remove to update access.

A group must have access to a data source for its members to see any map layer that uses it.

Editing group settings

1. Open a group and go to the Settings tab.
2. Click Edit settings to rename the group or change its permission level.
3. Click Save when done.

Changing a group's permission level from Edit to Read takes effect for all members immediately.

Deleting a group

1. Open a group and go to the Settings tab.
2. Click Delete group and confirm.

Members who were only in that group will have no access to any resources until they are added to another group.